Establishing a Project Management Office (PMO)

Establishing a Project Management Office (PMO) Project Management Office (PMO) â€Å"A Project Management Office (PMO) is described as a centralized, coordinating body within an organization or a project that provides a focal point for the field of project management† (Young, 2009). As such, its key function is to define and address issues that relate to management of projects in order to facilitate success in organizational results for projects.Advertising We will write a custom report sample on Establishing a Project Management Office (PMO) specifically for you for only $16.05 $11/page Learn More The establishment of a Project Management Office has several advantages to an organization. As the Project Management Consultant in a company considering establishing a PMO, I would put several aspects into consideration. However, a PMO has more advantages in running of a company than any potential disadvantages. As the PM Consultant for the company, I wish to mention why a PMO should be adopted. As suc h, the main benefits of adopting a PMO in a company are as described in the following paragraphs. Reasons for Adopting the PMO Many companies across the continent have been struggling to deliver projects within budget, but with minimum success. However, several management challenges faced by these companies have resulted in unsuccessful attempts to meet their targets. Project success rates have been reported to decrease in the recent years due to failure in management. â€Å"As such, there has been a dramatic increase in late and over-budget projects in 2010, as compared to 2009† (Krigsman, 2011). Table 1.0 shows the summary for projects statistics for the years 2009 and 2010. Risk Factor 2009 Average 2010 Average Percentage of projects taking longer than expected. 35.5 percent 61.1 percent Percentage of projects with costs exceeding allocated budget. 51.4 percent 74.1 percent Percentage benefits realization from delivered projects. 67.0 percent 48.0 percent Table 1.0: Projects Statistics for the year 2009 and 2010 Source: ZDNet (2011).Advertising Looking for report on project management? Let's see if we can help you! Get your first paper with 15% OFF Learn More On the other hand, latest survey from the PM Solutions Research has indicated that PMO has a significant contribution to project success. The detailed results of PMO contribution are as given below (PM Solutions Research, 2010): 31 percent reduction in failed project. 30 percent of projects delivered under budget. 21 percent improvement in productivity. 19 percent of projects delivered ahead of schedule. 17 percent saving per project has been confirmed. A 13 percent increase in resource capacity. As a result, it is mandatory to implement a PMO in order to experience improved project success rates. However, there are several guidelines to be followed to ensure the PMO benefits are accompanied with high-success rates. Some of the benefits of establishing a PMO in the company are described below (Young, 2009). Focus on improvement in project management competency. Knowledge and project management skills are improved through training. There are increased levels of uniformity and consistency in project delivery. There is a reduction in project overruns, hence, improved delivery speeds. Customer satisfaction as a result of meeting product requirements. There is a common point for the project management service. Archiving project operational and performance data. Steps in Building a Successful Project Management Office (PMO) Since it is like any other organizational change project, implementation of the Project Management Office will be approached in the same manner (Hill, 2008). There are several steps that need to be followed so that success can be guaranteed. As the PM Consultant for the company, I have identified the following key steps to use for the PMO implementation. Establishment Role, Scope and Office The initial set up of the PMO will involve the establishment of the organizational role and scope (power) of the office (Hill, 2008). During the set up process, there are several factors to consider in defining the office and are referred to as PMO evolves. In collaboration with the company’s executives, these factors can be identified and incorporated as it may be rendered necessary. The following are the most urgent and influential factors that are a must to be considered in establishing a PMO. First of all, it will be necessary to consider the reporting arrangements because it has a significant influence on the determination of the roles and power of the PMO. In this situation, an independent PMO that reports directly to the executive group is preferred. This will allow for a greater degree of functionality of the PMO, thus, resulting in better management of project related issues (Steph, 2007). As such, there is no restriction of the PMO’s operation within certain departments alone, but free a nd independent operations in all departments.Advertising We will write a custom report sample on Establishing a Project Management Office (PMO) specifically for you for only $16.05 $11/page Learn More Secondly, the scope of projects that the PMO will assume responsibility has to be identified. Depending on the needs and size of organization, the PMO can assume responsibilities for all the projects or limited to certain projects such as IT. During the first implementation process, it is essential that the PMO is restricted within the organization. This will enable the company evaluate its performance and define new ways of improving future ventures. Finally, the PMO can be established as a permanent or temporary office depending on the company’s needs. Temporary PMO offices can be set up for functions such as reflecting on a year’s initiatives. On the other hand, a permanent office will allow for an ongoing assessment of an organization’ s projects. Depending on the cost implications, companies usually prefer permanent offices because they are more economical in the long run. Human Resource Functions The second stage of setting up the PMO involves taking care of human resource issues such as selection and recruitment, training and certification, and providing resources to projects, among others. These functions are available in both cases where the PMO is independent or directly responsible for projects. The following human resource factors are the most essential in setting up project management offices. Selection and recruitment of project staff is a responsibility that the PMO can assume when established. This is a necessary step where pertinent professionals such as project managers can be selected and assigned to projects that have been identified (Hill, 2008). It ensures that the project management culture of the organization is in accordance with the company’s scope. As such, there is a continuous impro vement in the organization’s professional project management staff; thus, improved productivity. The PMO can also take responsibility in administering training the company’s staff. The body can undertake these functions by itself or through other external bodies. The PMO sets up the minimum standards required for selection and promotions to higher project management posts.Advertising Looking for report on project management? Let's see if we can help you! Get your first paper with 15% OFF Learn More This step ensures that recruited members are fit and competent to undertake the project responsibilities set before them (Steph, 2007). As a result, the project managerial skills can be developed and promoted for the organization’s success. Another important role that PMO’s provides is coordinating the supply of resources to the organization’s projects. This function may involve posting of project managers to projects or even the entire project staff. However, the growth and expansion of an organization is the factor that will determine the actions to be undertaken. For instance, growth will result in the need to manage projects resources systematically. As such, it may be essential for the PMO to assume the works for allocating resources to projects. Setting up Project Management Standards The third step undertaken by the PMO involves the establishment of project management standards. This will provide a backing for which the PMO will use to manage how the comp any responds to its projects (Hill, 2008). This helps to define the organizational layout for projects and can provide either direct or indirect influence on the projects. The factors handled during this stage are described in the following paragraphs. The initial and most significant step is to set up the Project Management Methodologies. These may include defining the project life cycle or project execution standards. The former involves defining the sequencing of project activities such as design, building, testing and hand-over. However, the latter involves determining the parameters for items such as documentation, reporting and issue management. This is a key role in determining how an organization will be responding to its projects needs. Therefore, the role is usually assigned to the PMO to ensure a successful project execution is realized. Another role that is closely associated with setting up methodologies includes the provision of templates. Provision of templates for pr oject activities has a direct influence on how projects are run. There are several forms of templates that can be used such as status reporting, risk assessment and budgeting among many others. This is an extremely helpful step for organizations that are new to project management because it allows them to establish standard processes much faster than expected. Also, it may be necessary for an organization to provide project management tools to assist in the effective management of more complex projects. These tools usually have both direct and indirect impact on the management of organization’s projects. Project management tools may include templates (mentioned above), project management software, and other customized tools (Steph, 2007). Project Execution Functions Usually, project execution functions are closely linked to the PMO’s resource ownership relationship. As such, a PMO that owns its resources (project managers or project resource group) has more responsibil ities in the management and execution of the projects. The following functions in project executions are handled by the Project Management Office in an organization (Steph, 2007). A comprehensive risk management function can be assigned to the Project Management Office depending on the need at hand. The functions may vary from the initial setting up of standards and procedures for risk management processes to facilitation of project risk management. Risk and issue management functions are assigned to PMO’s to ensure there is maximum success among handled projects. Impact and change management functions are well managed by the PMO. As such, the PMO assumes all the responsibilities for measuring project impacts on shareholders, customers, employees and other associates. The importance of PMO’s functions on impact assessment increases as an organization’s size and project portfolio increases. This helps in the determination of better ways to handle future projects by avoiding possible future problems on similar projects. Communication is an extremely useful tool required to shape the current and future direction of projects. As such, the PMO should be well exposed to several projects to develop effective ways of managing communication within projects and other areas of a company. Some of the techniques used to improve communication within projects include the use of direct methods like presentations and newsletters; or the use of indirect methods such as provision of Intranet sites and directories. Large corporations with several projects are suitable for this communication that is aided by PMO’s. Business Strategy Responsibilities Several organizations that are constantly improving their technologies and those with large expenditures on their projects require a PMO with increased roles. This is necessary to ensure that such organizations do not make unnecessary losses due to technology lags or overboard project expenditure. In such si tuations, the PMO will assume a crucial role in making strategies for such organizations. The following strategic intents can be undertaken by such organizations. One strategic move by a PMO can involve the gathering of initiative proposals. As mentioned earlier, this may include the submission of guidelines and templates that can be used as aids by people submitting proposals. Another strategic function may involve the evaluation of projects as a central area for the planning of organization’s projects. This would include proposal evaluations basing on different criteria. Some of the fundamental criteria that are used include resource impacts, costs, risk assessments, schedules, etc. The PMO may also use project prioritization to categorize the most critical projects. As such, this could be used for identifying which projects to start working on and with what speeds in order to meet their deadlines. Furthermore, project prioritization can be used to identify projects with th e most financial benefits, easier resources availability, and those with minimal risk assessment (Steph, 2007). When accompanied with project planning and scheduling, the PMO delivers quality projects within the allocated time frame. Associated to project prioritization and scheduling (as mentioned above) is the PMO’s role in project funding and approval. In this strategic move, the PMO ensures that the necessary funding is made available to projects at the most appropriate time so as to allow for maximum productivity. Therefore, all budgets directly relating to projects are handled by the PMO of the organization in order to maintain smooth operations. Reviewing the PMO After the establishment of all the five stages described above, the Project Management Office is completed and ready to start offering its services. However, the PMO will need to be constantly reviewed, and modifications made as it serves the organization (Hill, 2008). Changes resulting from the organizationâ €™s growth lead to subsequent changes in the roles and scope of the PMO. Therefore, it is mandatory that the PMO staff work together with the organization’s executive in order to review the PMO’s scope and performance. As a result, the PMO will remain functional and relevant to the changing business needs of the organization. Conclusion In this paper, the benefits and essential steps undertaken in setting up a PMO were discussed. The determining factors may vary depending on the size, type, and project portfolio of the organization. The application of those factors that were discussed will enable an organization to establish methods that will result in maximum productivity. Therefore, it is recommended that organizations looking for project success establish a PMO to manage its internal and external projects. References Hill, Gerard (2008) The Complete Project Management Office Handbook (2nd Edition). ESI International. Krigsman, Michael (2011) 2011 ERP Survey: New IT Failure Research and Statistics.  Web. ZDNet. PM Solutions (2010) The State of the PMO 2010: A PM Solutions Research Report.  Web. PM Solutions. Steph, Brown (2007) How to Design an Effective Project Management Office. Web. Management E-articles. Young, Michael (2009) Key Steps to Implement a Project Management Office. Web. Project Smart.

Coronary artery disease essays

Coronary artery disease essays Sherlock Holmes uses a variety of different methods when solving the mystery in A Study in Scarlet. The methods include; working backwards, deduction, and false argument by elimination. I will be describing these in this order because I theorize that in the end Holmes is really making educated guesses or assumptions. By addressing these methods in the descending order that follows, I hope to show that anyone could make these assumptions but wind up with a very different outcome depending on how the variables are eliminated. WORKING BACKWARDS is the method whereby a person starts with an end result or event and works back through a logical set of reasoning to arrive at certain conclusions. This is often used at crime scenes to build a case. Usually the police use fingerprints, DNA samples, and computer modeling to arrive at their conclusions which are based on scientific fact. This leaves little chance for error or false assumptions. When Sherlock Holmes was solving the mystery he used very loose associations that he then considered facts. An example was when he sniffed the dead mans lips. Sherlock detected a slightly sour smell which led him to the conclusion that the man had had poison forced upon him. When in fact there are numerous substances and/or conditioning that could produce a sour smell other than poison. With todays forensics saliva would have been gathered and tested before such a conclusion would be made. DEDUCTION is defined as reaching a conclusion by reasoning. This is probably the strongest method that Sherlock Holmes utilizes when solving the case. Deducing a conclusion is only as strong as the reasoning behind it. In many cases Sherlock Holmes established some fairly weak causal links. Sometimes he would state that a set of observations created a certain outcome. This could certainly of happened and could very well be the cause, but Holmes never eliminated any number of possible ...

Organizational Structure Paper Essay Example | Topics and Well Written Essays - 1000 words - 1

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Business - Organizational Communication Essay Example | Topics and Well Written Essays - 2000 words

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Utopia in leadership and education Essay Example | Topics and Well Written Essays - 1750 words

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Pepsi Next Dancing Baby Essay Example for Free

Pepsi Next Dancing Baby Essay There are several different types of advertising in the world today, like newspaper ads and magazine ads. Then there are commercials, they can be very manipulative in persuading specific audiences to buy their products. In the Pepsi Next â€Å"Dancing Baby† commercial, they use what is called a trick image. It is the funniest part of the commercial and is what makes it so appealing. This trick image is the baby in the back ground dancing and doing tricks; it is very eye catching and hilarious in my opinion. This commercial uses different types of appeals to make it more interesting. The husband and wife mention some of the statistics about the product to help enhance Pepsi Next. The target audience is parents of children six months to one year of age and new mothers trying to lose weight. This commercial affects me positively because it is funny and the statistics are true. In the Pepsi Next â€Å"Dancing Baby† commercial, the scene is set in what looks to be a small apartment. The apartment has an open floor plan, and the commercial is set mainly in the living room and kitchen area. The first shot is in the living room area of the mother and her young child, about six months to one year old. The mother is talking to the baby and taking pictures of him. Then the father enters the apartment with three twelve packs of Pepsi Next and one can tucked under his chin as he walks to the counter to set them down. The man seems very enthusiastic about the product as he tells his wife that he bought Pepsi Next. He proceeds to tell her that it has sixty percent less sugar and that it taste like real cola. She does not believe that it taste like real cola if it has sixty percent less sugar. So she tries the Pepsi Next and is so mesmerized by it taste of real cola that neither her nor the father of the baby realize that the baby is dancing and doing the worm in the background. This is a trick image in the commercial because everyone knows that a baby is not capable of doing all these things. This trick image is what makes this advertisement so interesting and humorous to most people. There are a number of things that contribute to making Pepsi Next appealing in the commercial. There are the predominant colors in the room, which are orange, blue, and red. Other than the colors and the dancing baby, there are also the facts that are mentioned in the commercial by the mother and father. They tell us that the new Pepsi Next has sixty percent less sugar and that is still has that real cola taste. Toward the end of the commercial these words are also shown for us to read. The phrase â€Å"Drink it to believe it†, this infers that the viewer must try the product to believe that it does taste like real cola even though it has sixty percent less sugar. In this commercial they use different types of appeals. One of the appeals used is humor. In the commercial this appeal is the dancing baby in the back ground it catches the viewer’s attention. The second appeal used is exaggeration, which is the baby unrealistically dancing in the back ground in the advertisement. Third is brand appeal; n this commercial they use the Pepsi Next colors as predominant colors and close ups on the twelve packs of Pepsi Next to make a brand statement. The fourth one is the play on words/words appeal, they use a catchy phrase to convey a message like in this commercial â€Å"Drink it to believe it†. Last but not least is statistics, in this advertisement they use statistics, like sixty percent less sugar, to show the aspects of the product. These appeals all help to enhance the product being sold, because the viewer’s learn the facts about Pepsi Next and enjoy a good laugh. This commercial is targeted toward two audiences. One is parents of children six months of age to one year old. I believe this audience is targeted because of the fact that the commercial revolves around the baby and the Pepsi Next. I think that parents of young children would be more inclined to buy this product because of the dancing baby. The second is new mothers trying to lose weight. This is because of the facts that are mentioned in the commercial. It mentions numerous times that it has sixty percent less sugar and that it taste like real cola. New mothers trying to lose weight would be interested in this product because they can still have that great taste but with less sugar, and that will help them to lose weight. This advertisement affects me positively because I am one of the targeted audiences. I say this because I am a mother of young children and I will soon be a new mother again and will be trying to lose weight after she arrives. There are many different types of advertisements in the world today. Commercials are one of the most manipulative ways to advertise because commercials appeal to the viewers in a totally different way, other than just reading or looking at a picture. In the Pepsi Next commercial â€Å"Dancing Baby† they use a trick image. This trick image is what makes the commercial so appealing to its specific audience. The trick image is the baby in the back ground dancing around, it is very eye catching and hilarious. They mention some of the statistics about the product and use many different appeals to help enhance their product, Pepsi Next. The target audience is parents of children six months to one year of age and new mothers trying to lose weight. This commercial affects me positively because it is funny and the statistics are true.

Essay --

Acute respiratory distress syndrome (ARDS) is a fatal condition, associated with a high mortality rate and it is difficult to treat. Amend hypoxia, enhance respiratory mechanics in order to optimize gas exchange are the main goals in treating ARDS patients. Management of patient with ARDS secondary to inhalation injury in burns intensive care unit (BICU) is including mechanical ventilator support, pharmacological adjuncts and extracorporeal membrane oxygenation (ECMO) support. Prone positioning act as an adjunctive treatment in treating ARDS patients was acknowledged by many journal articles and also was mentioned in our respiratory failure and ARDS lecture. It improves oxygenation in most of the patients with ARDS. As mentioned in the lecture, until recently, no convincing evidence shows that prone positioning would help with better mortality rate. Meanwhile prone position is not practicing for ARDS patients in BICU in Singapore due to certain complications. Content ARDS is a life threatening condition, various definitions have been proposed. Fast diagnose improves the effect of treatment. However, till the year of 1994, The North American-European Consensus Conference (NAECC) published the criteria for diagnosis of ARDS (Appendix I). Carlson, Good, Kirkwood, and Schulman (2009) stated that the clinical presentation of ARDS including bilateral pulmonary infiltrates, acute onset of hypoxia resistant to supplemental oxygen, tachypnea, and decreased alveolar compliance. It is important to point out that ARDS is not a disease but a syndrome. It is associated with underlying clinical disease such as pneumonia, trauma or sepsis. As mentioned in the lecture, Inhalation injury is one of the common causes of direct lung injury ... ...limit damage from fibrin deposition in the alveolar space and microcirculation in ARDS. It is safe and effective in reducing lung injury (Miller, Rivero, Ziad, Smith & Elamin, 2009). Nebulized heparin and acetylcysteine is usually prescribed for post inhalation burned patients for five to seven days during the hospital stay. In order to reduce oxidants stress and airway obstruction caused by fibrin casts, the using of bronchodilators, anticoagulants, antioxidants and corticosteroids was studied and approved by researchers. The study also shows that heparin nebuliazation may provide pulmonary anticoagulation to absorb the fibrin cast. It is a common practice to administer nebulized N-acetylcysteine in alternation with heparin in BICU post inhalation burn injury due to the efficient antioxidant and mucolytic effects. ( Elsharnouby, Eid, Elezz, and Aboelatta, 2014).